Request Vendor Sign Up Information

Please complete the form below to receive your Vendor Kit and sign-up form.

Name

Company Name

Service Type

Vendor Type

Non Food or Alcohol Related Food or Alcohol Related

Social Media Handel

Additional Services

Checking the box you agree to the following:

VENDOR AGREEMENT, WAIVER, AND RELEASE “Say Yes” Wedding and Event waiver AGREEMENT, WAIVER, AND RELEASE I have carefully read the description of activities for which I/we are registering, and in consideration for being permitted by the event sponsors and Rancho Simi Recreation and Park District, herein “The District” to participate I fully understand that my participation in the above-referenced activity exposes me to the risk of personal injury, death, communicable diseases, illness, viruses, and/or property damage. I hereby acknowledge that I am voluntarily participating in this activity and agree to assume any such risks and I waive, release and discharge any and all claims for damages, personal injury, communicable diseases, illnesses, viruses, death, and/or property damage which I may have, or which may hereafter accrue to me, as a result of participation in said activity. This release is intended to discharge in advance the event sponsors, the District/Simi Valley Historical Society/Strathearn Historical Park and Museum, its officers, employees, and agents from any and all liability arising out of or connected in any way with my participation in said activity, even though that liability may arise out of negligence or carelessness on the part of the event sponsors, the District/Simi Valley Historical Society/Strathearn Historical Park and Museum, its officers, employees and agents. It is understood that this activity involves an element of risk and danger of accidents and knowing those risks I hereby assume those risks. It is further agreed that this waiver, release, and assumption of risk is to be binding on my heirs and assigns. I agree to indemnify and to hold the event sponsors, the District/Simi Valley Historical Society/Strathearn Historical Park and Museum, its officers, employees, and agents free and harmless from any loss, liability, damage, cost, or expense that they may incur as the result of personal injury, death, communicable diseases, illness, viruses, or property damage that said participant may sustain while participating in said activity. PHOTOGRAPHIC RELEASE: I understand that photographs may be taken during this activity and hereby grant the event sponsors, the District/Simi Valley Historical Society/ Strathearn Historical Park and Museum, permission to use any such photo(s) for advertising or in promotional materials, and I will not receive payment of any kind. I HAVE CAREFULLY READ THIS AGREEMENT, WAIVER, AND RELEASE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND THE ABOVE DISTRICT/SIMI VALLEY HISTORICAL SOCIETY/STRATHEARN HISTORICAL PARK AND MUSEUM, ITS OFFICERS, EMPLOYEES, AND AGENTS, AND I AGREE TO IT OF MY FREE WILL. Exhibitor cancellation/Refunds: Assignment is confirmed upon receipt of a completed application and a 50% non-refundable deposit. If, after confirmation, an exhibitor wishes to withdraw from the Event, any portion of exhibitor fee paid above the 50% deposit will be refunded if a suitable replacement, determined by Event Management, can be booked into the space. If, for any reason, an exhibitor does not show up, he/she is responsible for full payment. I also understand that the vendor fee is non-refundable. I understand this is an outdoor show and the event sponsors, the District/Simi Valley Historical Society/Strathearn Historical Park and Museum, will not accept any responsibility for goods damaged due to inclement weather. The vendor must make their own decision to set up or not set up their display. Booth spaces are not accessible by vehicle. You will need to carry your setup across a grass field. NO refunds will be made for ANY reason.

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Additional Information

Participants should know that this is an outdoor event and subject to inclement weather (extreme heat, wind, rain, etc.). The event will be canceled or closed only under extreme weather conditions. If the event is canceled due to weather, you will be notified 72 hours prior to the event date. In the event of cancellation, we have a one-time opportunity to move the event forward one week, to Sunday, January 26, 2025. Vendors should be aware that the event sponsors will not accept any responsibility for goods damaged due to inclement weather. Vendors are responsible for their own decision to set up or not to set up their booth. The Event coordinators reserve the right to exclude any vendor on the day of the event due to misrepresentation, falsification, or product/service added to or not revealed in the application.

Due to the location of the event, there will be limited electrical and no water hookups. Food sellers must be self-contained. All cooking booths must have a fire extinguisher with a minimum rating (2A 10BD) and obey all health requirements. The venue does not provide 3-compartment sinks, you must be fully self-contained for this event.

Acceptance of food and beverage booth application is contingent upon receipt of a valid MFF, TFF, or Cottage permit through Ventura Co Environmental Services and a copy of your Certificate of Insurance – listing the Rancho Simi Recreation and Park District as an “additional insured” endorsement. This endorsement must show liability limits and non-owned auto and specifically show the dates, times, and location of the event. “Product Liability” must be indicated. A copy of the “additional insured” must accompany the certificate. The certificate and endorsement must be received 45 days prior to the event. Expo Advertisement—The “Say Yes” Wedding and Event Expo advertisement and promotions will include:

Print, Live Radio, Road Signs, Flyers, Internet/Social Media and Promotional Giveaways. Exhibit Fees and Space Reservation—Vendor Display Area-Single Booth – (approximately) 10’ x 10’. Exhibit fees are noted on the fee schedule. Fees are “non-refundable” and cover the facility rental, event preparations, staff, publicity
costs, and client giveaways. If the services you provide are considered high risk, you will be required to provide an insurance certificate adding the Park District on as additional insured. Basic security and housekeeping will be provided throughout the expo but does not guarantee the vendor against any losses from pilferage. Space is reserved with a completed application accompanied by a 50% deposit. Payments are accepted by check or charge. If payment is not received within five (5) days following reservation, the exhibitor will be notified by email, text, and/or phone; if no response is received, space will be reassigned. All exhibitor fees must be paid by the due date listed on the application. If payments are not received per the application requirements, management may reassign space to the next exhibitor on the waiting list. Any net revenue, after all expenses are paid, will be converted into vendor gift certificates, and raffled off at the end of the event.

Booth Requirements and Terms— Vendors are allowed to decorate their booth space with appropriate items and materials of interest related to the products or services sold by participating vendors. Absolutely no affixing of items to the park structures or steaking into the grounds. Sandbags are highly suggested. Vendors are allowed to promote their business solely and distribute information packets, brochures, and samples. Vendor space may not be shared for any
reason. The vendor understands and agrees that there will be no refunds or credits issued for monies paid. Set Up and Tear Down—Merchants will be responsible for providing their own Tent / EZ Up, table(s), and chairs (Some items may be available for rent. See listing below). There are no discounts for multiple spaces. Vendor check-in and set up is Sunday 7:30 – 10:30 am. All booths must be set up by 10:30 am on Sunday. Vendors must be in their booths by the show opening at 11 am. Tear down will begin immediately following the show at 3:00 pm.

Loading In and Out- Each exhibitor is responsible for the “set up” and” takedown” of his exhibit. Loading and unloading into Strathearn Historical Park will be through the double gates located at the end of the cul de sac, on Strathearn Place. A security guard will be at the entrance to greet you and direct you to your setup area. Vehicles will be permitted to enter the park, unload, and then be asked to move their vehicle to an approved parking spot, prior to setting up the booth. Volunteers will be located throughout the park to assist you. Your space must be left clean, in the same condition it was provided.

Parking—Vendor vehicles must be off the property no later than 10:30 am (unless the vehicle is part of the service you provide). Vendors will be given a parking pass and the approved locations to park upon arrival. Vendor teardown starts at 3 pm. Participants may NOT pack up prior to the end of the event.

Door Prize Giveaway (Optional)-If you would like to provide a no-strings-attached door prize, please note a short description and value below. We will
be pulling for prizes every 15 minutes throughout the expo and will text the bride/groom, directing them to your booth to claim their prize. (This prize cannot be a percentage off, or any other gift in which there would be an expectation for the winner to purchase/do something in order to receive this gift.) Optional prizes at your booth are separate from the door prize giveaway. Show specials are encouraged at your booth. Ideas to include are: % off for hiring your services during the expo; % off for setting up an appointment to come to your place of business, % off coupon to use when they come to your place of business, drawing for a gift, etc. Grand Prize Giveaway (Optional)- A “Grand Prize” will be given away during the Elite Wedding Expo with the winner to be announced at the show. To increase your exposure, we require that all brides get signatures from each vendor to be qualified for the Grand Prize. This gives you the opportunity to speak with every single bride/groom.